Image scanners are one of the most valuable tools when it comes to creating digital versions of physical things. Indeed, scanners are how many businesses employ scanners to keep their operations digitized and efficient in the modern era.
The right scanner can be the difference between protecting your data and losing it. One of the most important elements in choosing a scanner is getting one that supports different document types, from protecting delicate archival materials or legal-size scanners that support huge quantities of paper. There are things to consider when choosing a legal scanner.
What Is a Legal Scanner?
A legal scanner is a scanning device that can process paper measuring 8.5 inches wide by 14 inches high. Its creation came about through the legal community because lawyers often used special-sized pads of paper in which to insert lengthy details into contracts and other official documents.
Even though it was popularized by lawyers, the legal scanner is employed by many businesses and professionals outside of the legal profession. Choosing the right legal scanner can help users to share and collaborate on files remotely or secure backups of important records and paperwork.
Document Protection Functionality
No matter what type of scanner, it’s important that you have one that automatically ensures that your documents are both protected and preserved. Often, there are abnormalities, like rogue staples or bent corners, that can lead to permanent damage to original documents. High-tech legal scanners employ image and sound monitoring to check for inconsistencies and pause progress if things are out of alignment.
Clear Image Quality
Image quality determines how scanned text reads, so a high-quality scan will ensure that retain the integrity of the original document. With the wrong equipment, you might turn out copies where dates come out wrong because 2023 looks like 2028. Likewise, graphics factor greatly into text-heavy legal documents, such as company photos, charts and company logos. The right legal scanner can automatically identify graphic images when they appear, then digitize them with the highest possible resolution, without color shifts.
Batch & Volume Scanning
A proper legal scanner should be robust and heavy-duty and should be able to handle large volumes of paper in short order, without breaking down and harming time-sensitive deadlines. When you are looking to purchase, you might consider checking for internal tech capabilities, such as automation separation control, which adjusts the scanner’s separation torque as the paper load changes. Stacker support features will keep papers neatly organized and cut down on post-scan fussing.
Easy Paper Feeding
A good legal scanner enables stable paper feeding, with a tray that keeps documents upright, aligned and ready to scan. It should also have tray adaptors that can be adjusted to neatly guide documents of any width into the scanner.
A legal scanner should support the work that needs to be done efficiently and with minimal human interaction. It should have built-in mechanisms to make adjustments if and when something goes awry in the process. Visit an office supply website to check out the latest in legal scanners today so as to better protect your assets tomorrow.
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